Procurement Operations

White Paper: BidSync

Public procurement is an essential county government business function. In many instances, County procurement activities npayments made to private businesses for the purchase of goods and service are the second largest expenditure of taxpayers’ dollars (employee wages, salaries and benefits are the largest cost) At this level of spending, efficiency of the procurement process is a crucial component of good financial stewardship. Unfortunately, the traditionally decentralized structures of county government often don’t take advantage of business efficiencies and best practices offered by a more centralized configuration. Due to such impediments as cost, business disruption and process advantages important to other departments, simply “centralizing” county government to improve procurement efficiencies isn’t a practical option. However, technology offers an approach that features many of the advantages of centralized procurement: cloud-based end-to-end e-procurement solutions. 

White Paper: Conga Novatus

In this fast-moving and highly competitive global marketplace, proper commercial contractual risk management is necessary for success. Ongoing successful company revenues, profits, and reputations can be wiped out quickly by ignoring or not discovering contractual risk threats. Conversely, if an entity is protected from contractual risks and threats, it can effectively concentrate and focus on its business without distraction. This Conract Management whitepaper describes where the weak points in the contract lifecycle appear, and where risk is most likely to be introduced into the process to establish bulletproof contract management procedures.  Key takeaways from this Contract Management White Paper: Automatic renewal of contracts An inability to access contract terms Important features for any contract management plan Minimizing Contractual risk with an effective CLM tool

White Paper: Bellwether Software

Purchasing automation eliminates bottlenecks, increases buying power, reduces cycle time, improves inventory management & reduces rouge spending. If your purchasing cycle is automated, the company can expect an improved bottom line, positive impact on corporate spend and purchasing decisions. This whitepaper discusses about how and why to assess purchasing automation savings & solutions. It highlights: Purchasing process flow quickly reveals inefficiencies Boost profits by automating your purchasing functions Guidelines for evaluating software options The future of purchasing and supply Purchasing, a vital company function Within the purchasing function, business has a great opportunity to implement cost reduction in a major spend area and move into the 21st century. If you have not yet automated your purchasing function, now is really the time.

White Paper: BirchStreet Systems

What is Procure-to-Pay Automation? How do organizations manage business operations through procure-to-pay process? Procure-to-pay automation streamlines all purchasing, accounts payable and related activities electronically. Adopting procure-to-pay technology allows purchasing departments to efficiently spend, have accurate real time pricing with connections to every supplier, online catalogs and tracking. This cloud based procure-to-pay automation system creates efficiency, control, visibility and compliance all in one centralized location. Benefits of Procure-to-Pay: Procurement-to-pay enables businesses to connect with all suppliers online by accessing their catalogs, purchase orders, and viewing real time pricing and receiving. Manage and purchase for capital projects and expenditures. View and report on forecasting and budget impact. Instant budget forecast updates in the system. This whitepaper will guide in implementing procure-to-pay process in: Purchasing Departments in optimized purchasing and cutting costs. Finance Departments in assessing financial performance, operations and risk management. Information Technology Departments in ensuring customers data security. Download this whitepaper and learn more about how BirchStreet Systems has come up with the cloud-based procure-to-pay automation technology through SaaS-based operating and reporting tools to improve business processes by automating eProcurement, AP 3-Way Auto-Match, Inventory Control, Recipe Management System and Capital Budget Management.

White Paper: Xoomworks BI

What is a source to pay? Why do you need a source to pay process? Source to pay provides complete end- to-end outsourcing solution. Processing thousands of invoices, supplier data, purchasing requisitions and expense details is a burden. In order to overcome this challenge, an organization needs a procurement process to manage purchasing, sourcing events and improve business performance. Source to pay process spreads across all the departments in businesses and suppliers in a way that no other system does. Procurement process not only creates a better strategic sourcing approach that delivers greater savings and enhanced visibility, but also increases control and ongoing process. This white paper teaches you three stages involved in successfully implementing a procurement solution for source to pay. It focuses on six areas and opportunities that need focus during implementation of a source to pay solution: Choosing the right implementation partner Early and ongoing stakeholder engagement and  communication The mechanics of data and integration Implementing Saas on cloud storage Internal drive and motivation Adding  efficient content

White Paper: Xoomworks BI

Running complex sourcing events takes time and effort, but if done right, the benefits make it worthwhile. But Sourcing solutions are rarely used to their full potential. Most of the sourcing systems come with advanced functionality that can be used to run many types of events, and as these systems get upgraded, further functionalities get added. Learn how to make the most of complex sourcing events through this whitepaper that addresses questions like: What constitutes a complex sourcing event? Why should you consider increasing the complexity of your events? What are the common pitfalls in running complex sourcing events and how to avoid them? What are the most commonly used methods to overcome complex sourcing events? How to run events effectively and efficiently using the functionality offered by mature sourcing solution? What are the reasons behind potentially challenging complex sourcing events ? How to use valuable information collected with event responses to improve future events?  It also includes ''Real Life Examples of Complex Sourcing Events''.  

White Paper: Xoomworks BI

What is an Electronic Auction and why should you care? How to successfully run eAuctions?  Electronic Auctions promote fair competition and transparency, driven by market dynamics. Electronic Auction is a really great way to select the best suppliers and an ideal way to collect market feedback. This white paper gives the basics of eAuctions, ethics of eAuctions and provides guidance in running eAuctions successfully to achieve greater value in business. So do you think eAuctions make a difference? eAuctions can make 5% difference on final price you pay each time for goods and  services. Company that runs eAuctions more gains more market value than the one which runs none. What are the different types of Electronic auctions and when should you use them? For all types of electronic auctions communication is the key. Each auction type differs on variations and parameters. Classic Reverse Auction used for larger number of supplier bidding. English Reverse Auction used when each bid is lower than the current bid. Dutch Auction type works well when there are less suppliers. Japanese Auction type is the reverse of Dutch Auction. Download this white paper to learn about how to successfully run eAuctions, And refer to the five golden rules for eAuctions success and addresses both the mechanics and behaviours of Procurement that drive the greatest value for organizations.